Planning

CAPTAIN ONLY

A captain-only crewed yacht for a week in the Caribbean offers a balance of independence and professional guidance. In this arrangement, the captain is the sole crew member, responsible for safely navigating between islands, monitoring weather conditions, handling docking procedures, and ensuring the yacht operates smoothly throughout the charter. Guests typically enjoy greater privacy and a more hands-on experience, often participating in light sailing duties if they wish. This setup is ideal for experienced boaters or adventurous travelers who want expert leadership at the helm while still maintaining a relaxed, informal atmosphere onboard.

Throughout the week, the captain also acts as a local guide, recommending secluded anchorages, vibrant beach bars, snorkeling spots, and cultural highlights unique to each island. While guests usually manage their own meals including Captain and daily housekeeping, the Captain oversees safety briefings, route planning, and compliance with maritime regulations. Their role blends navigator, problem-solver, and concierge — ensuring smooth logistics while allowing guests the freedom to shape their own island-hopping adventure.

If you choose this option, there must be adequate space for the Captain. If there is no separate Captain’s Quarters, you will need to factor in reserving an additional cabin within the main accommodations, including a cabin with its own bathroom.

FULLY CREWED – CAPTAIN & CHEF

On a fully crewed catamaran charter in the Caribbean, the captain oversees every aspect of navigation, safety, and itinerary planning to ensure a seamless voyage between islands. From plotting routes and monitoring weather systems to anchoring in protected coves and managing marina entries, the captain’s primary responsibility is the safe operation of the yacht. Beyond handling the vessel, they also serve as a knowledgeable guide recommending hidden beaches, vibrant coastal towns, and prime snorkeling reefs. Their experience allows guests to relax completely, knowing every detail of the journey is professionally managed while still allowing flexibility for spontaneous stops and personalized adventures.

The onboard chef elevates the experience by preparing customized meals tailored to guest preferences, dietary needs, and local flavors. From fresh tropical breakfasts to gourmet dinners featuring regional seafood, the chef sources quality ingredients and presents beautifully crafted dishes throughout the charter. Additional crew duties may include steward or mate services such as housekeeping, cocktail service, water sports assistance, and setting up beach picnics or sunset gatherings. Together, the crew provides attentive hospitality, expert seamanship, and curated experiences transforming a catamaran trip into a luxurious, all-inclusive escape on the water.

The yacht is provided for the exclusive use of your group. This package is nearly all-inclusive covering meals and drinks; fees, moorings, and fuel; as well as a variety of water toys to enjoy during your excursion. Gratuity is additional (15% to 20% customary).

The best time to sail in the Virgin Islands particularly around the U.S. Virgin Islands and the British Virgin Islands is typically from December through April with Christmas and New Year’s being the most highly sought-after. During winter and early spring months, you’ll find steady trade winds, low humidity, and warm temperatures averaging in the mid-70s to mid-80s °F (24–29°C). This period is considered the peak sailing season because of the reliable weather, calm seas, and vibrant island atmosphere. It’s ideal for island-hopping, snorkeling, and enjoying famous anchorages, though it’s wise to book early as yachts and marinas fill quickly.

May through early July can also be an excellent time to sail, offering slightly fewer crowds and more competitive charter rates while still benefiting from favorable conditions. The official hurricane season runs from June through November, with the highest storm activity typically between August and October. While sailing is still possible during the early part of this season, travelers should monitor forecasts closely and consider flexible plans. Overall, the winter and spring months provide the most consistently pleasant conditions for an unforgettable Virgin Islands sailing experience.

If you are looking for maximum seclusion untouched beaches and plenty of available moorings Early November and late July are the best choices.

Things to Consider:

• Local Events: Be aware of local events (such as regattas, carnival, festivals, etc.) that could impact crowds.
• Travel Insurance: Please purchase Travel Insurance to protect your vacation investment, especially when chartering during hurricane season.
• Holidays: You may need to arrange for a “sleepaboard,” checking into your booked vessel the night before your actual start date if chartering on Christmas or New Year’s Days. It is a popular, cost-effective option that allows you to board the boat (usually after 4:00 PM or 5:00 PM) to sleep on the vessel rather than staying in a hotel, enabling a much earlier, stress-free departure the following day.

Provisioning a captain-only yacht charter requires thoughtful planning since guests are typically responsible for food, beverages, and personal preferences onboard. Start by confirming the yacht’s galley equipment, refrigeration space, and storage capacity so you can plan quantities appropriately for the duration of your trip. Create a detailed meal plan covering breakfasts, lunches, dinners, snacks, and beverages for the entire charter, keeping in mind easy-to-prepare dishes and minimal cleanup. It’s also important to coordinate arrival times with the captain to determine whether you will shop before boarding or arrange for provisions to be delivered directly to the yacht at the marina.

Many charter destinations, including the British Virgin Islands and the U.S. Virgin Islands, offer professional yacht provisioning services that can pre-stock your vessel before you arrive. These companies allow you to select groceries, beverages, specialty items, and even pre-prepared meals through online order forms. Some services also provide beverage packages, bar setups, and celebratory items such as birthday cakes or champagne. Using a provisioning service saves valuable vacation time and ensures your yacht is fully stocked and ready for departure as soon as you board.

In addition to food and drinks, don’t forget household and personal essentials. This includes paper goods, cleaning supplies, sunscreen, toiletries, and any specialty dietary products that may be harder to source on smaller islands. Communicate clearly with your captain about dietary restrictions, preferred brands, and storage logistics, as they can offer guidance on local availability and quantities. Proper provisioning ensures a smooth, stress-free experience, allowing you to focus on enjoying your island-hopping adventure while your captain handles navigation and safety throughout the journey.

BVI PROVISIONING

BOBBY’S MARKETPLACE (LOGO)

Bobby’s Supermarket at Village Cay in Road Town, Tortola, British Virgin Islands is one of the most popular provisioning options for sailors preparing for a yacht charter. This well-stocked supermarket offers a wide selection of fresh produce, deli items, meats, seafood, bakery goods, dry pantry staples, beverages (including wine and spirits), and other essentials you might need for a week aboard. They’re experienced in serving the boating community and understand what yachts require for successful provisioning. (bobbysmarketplacevi.com)

For provisioning convenience, Bobby’s Marketplace provides full custom provisioning services allowing you to submit an order ahead of your arrival so your groceries can be delivered directly to your yacht or picked up at the store. You can tailor your order to your menu preferences and dietary needs, and the team will coordinate quantities and delivery timing. Contact them at +1 284-494-2189 or via email at provisioning@bobbyssupermarket.com / bobbys@surfbvi.com to request their provisioning form, discuss delivery logistics, or ask about product availability. Planning ahead with Bobby’s can save you valuable time and ensure your charter starts smoothly with everything you need onboard. (bobbyssupermarket.com)

RITEWAY FOOD MARKETS (LOGO)

RiteWay Food Markets is one of the most reliable and comprehensive options you can use. With a long history serving both locals and the cruising community, RiteWay offers an extensive selection of fresh produce, meats, seafood, pantry items, beverages (including spirits and wine), and household essentials all suited for stocking a yacht for a multi-day trip. You can shop in person at their flagship store in Road Town or at other convenient locations around Tortola and Virgin Gorda (such as RiteWay Pasea Estate or Riteway Nanny Cay), and they also provide online ordering with delivery directly to your boat on the day your charter begins saving time and effort once you arrive. RiteWay’s provisioning service allows you to plan meals in advance and ensure that everything from breakfast staples to gourmet ingredients is aboard and ready when you’re ready to set sail.(bvivacationvillas.com)

Adding a bit of local flavor (literally and figuratively) to your provisioning experience is RiteWay’s popular Rum Bus service. This unique, complimentary shuttle picks you up from popular marina locations and brings you to their main store in Pasea, making grocery shopping convenient and fun for yacht crews and guests alike. During the ride you might enjoy island music and the chance to grab a refreshing rum punch a nod to Caribbean culture making the trip to provision feel like part of the adventure rather than a chore. To arrange a pickup for the Rum Bus or to book your provisioning delivery, you can call RiteWay at +1 284-347-1188 or contact them via email at provisionrtw@rtwbvi.com; they can coordinate details around your charter schedule so your groceries and beverages are ready when you step aboard.(superyachtservicesguide.com)

USVI PROVISIONING

TIME SAVER PROVISIONS (LOGO)

Their service specializes in making provisioning and supply delivery easy so you can spend more time enjoying your trip and less time shopping. Time Saver VI focuses on grocery and essentials delivery, offering a wide range of fresh produce, pantry staples, beverages (including ice and drinks), and other items you might need for your charter. You can place your order online ahead of time through their website and schedule delivery directly to your yacht at the marina, helping you arrive to a stocked boat without navigating unfamiliar stores or coordinating taxis with bulky bags. The team handpicks quality products and works with trusted vendors to ensure freshness and convenience, saving you valuable time on arrival. Time Saver VI. To arrange your provisioning or for questions about specific items, contact Time Saver Provisions at (239) 935-9971 or email info@timesavervi.com; they are based at 9715 Estate Thomas #104, St. Thomas, VI, 00802, and have built a reputation for reliable, customer-friendly service. Owner is Evan Weinberg.

MOE’S FRESH MARKET (LOGO)

There are two great locations to provision, one very close to Moe’s Fresh Market in Red Hook and its sister locations across St. Thomas, USVI are excellent provisioning stops before setting off on your yacht charter. Known for high-quality fresh produce, premium meats and seafood, gourmet deli items, artisan cheeses, and a well-curated wine & spirits selection, Moe’s makes stocking your vessel easy and enjoyable. Their friendly, knowledgeable staff hand-pick items and can assist with larger orders, making it a go-to choice for Guests who want to combine convenience with a diverse selection of provisions. moesvi.com. In addition to the Red Hook flagship store, Moe’s has convenient locations at Moe’s Fresh Market Yacht Haven Grande, perfect for provisioning right at the marina. Their provisioning service provisions@moesvi.com / (340) 693-0254 allows you to order ahead and pick up or have groceries delivered to your boat, so you can focus on setting sail rather than shopping once you arrive. moesvi.com

COST.U.LESS

For yacht charters in the U.S. Virgin Islands, provisioning often means stocking up on food, drinks, ice, and other supplies before you head out and one of the most popular local wholesale grocery stores charterers use is Cost.U.Less. It’s a large warehouse-style supermarket where you can purchase everything from fresh produce, meat, and seafood to bulk dry goods, beverages, snacks, and general merchandise ideal for provisioning a charter boat for a week or more. Cost.U.Less carries a wide variety of items similar to a mainland wholesale club, and many charterers find their prices and selection helpful for big-group provisioning and bulk purchases.

Cost.U.Less in St. Thomas is located at 4400 Weymouth Rhymer Highway, Charlotte Amalie, St. Thomas, U.S. Virgin Islands 00802. They’re open Monday through Saturday from about 8 am to 9 pm and Sunday from 8 am to 7 pm, and you can reach them by phone at (340) 777-3570 or visit their website at www.costuless.com for more info.

When choosing a yacht charter, one of the most important decisions is where you want to charter, especially when comparing the U.S. Virgin Islands (USVI) and the British Virgin Islands (BVI). The USVI primarily St. Thomas and St. John which offer easy access for U.S. travelers, no passport requirement for U.S. citizens, and excellent snorkeling in protected areas like those around St. John. The BVI requires valid passports and is world-renowned for its calm waters, short line-of-sight passages, and iconic beach bars and anchorages, making it especially popular for first-time charterers and relaxed island hopping. If you’re looking for lively nightlife and straightforward travel logistics, the USVI may be ideal; if you prefer a classic sailing playground with numerous protected anchorages close together, the BVI might be the better fit. Ultimately, the right destination depends on your group’s sailing experience, desired pace, and the kind of Caribbean atmosphere you want to enjoy.

CHOOSE THE USVI IF YOU PREFER:

• Ease and convenience of travel (especially for US citizens – no passport required).
• You prefer a more private, tranquil atmosphere and plan to dine onboard more often.
• Unspoiled, sheltered anchorages and expansive white-sand beaches, especially throughout Virgin Islands National Park around St. John.
• While there are plenty of mooring balls within the National Park, you may find yourself using your anchor more often for location like Magen’s Bay (St. Thomas), Lovango Cay, or Water Island.

CHOOSE THE BVI IF YOU PREFER:

• Easy, relaxed sailing with short distances between anchorages. Passports Required
• Iconic spots such as The Baths and The Bitter End (Virgin Gorda), Scrub Island, Willy T (Norman Island), Snorkeling the Indians or the Caves, Soggy Dollar Bar (White Bay, Jost Van Dyke), Pusser’s (Tortola), Cooper Island Resort, and more!
• The largest selection of well-established charter stops and limited need for dropping anchor.

BOAT LICENSING: Not all charter yachts based in the USVI are automatically allowed to enter the BVI. You must book a vessel that is specifically licensed and approved to cross into British territory; some charter companies now offer this option on suitable boats.

CUSTOMS & IMMIGRATION: When you leave USVI waters and enter the BVI, you’ll need to clear customs and immigration upon arrival in the BVI at a designated port of entry (such as West End or Road Town on Tortola). You must have valid passports for everyone on board, along with the necessary vessel documentation.

PRE-ARRIVAL PROCEDURES: Most BVI charters require you to complete an online arrival notification (via services like SailClear) before entering BVI waters, and you’ll present those confirmations when you check in.

RE-ENTRY TO THE USVI: If your itinerary includes returning to the USVI after visiting the BVI, you must also clear back into the U.S. Virgin Islands typically using the CBP ROAM app or in person at a U.S. port such as Charlotte Amalie or Cruz Bay.

Here’s how passport and visa requirements work if you’re entering the USVI or BVI on a yacht charter and where you can check those requirements and apply for a passport:

U.S. VIRGIN ISLANDS (USVI)

• U.S. Citizens You do not need a passport to enter the USVI (St. Thomas, St. John, St. Croix) because it’s a U.S. territory travel is treated like domestic travel. However, some travelers (e.g., teens/children without photo ID) are recommended to carry proof of citizenship like a passport or a certified birth certificate + photo ID to avoid questions at TSA or border checkpoints.

• Non-U.S. Citizens: You need a passport issued by your country. For some nationalities, a U.S. Visa or ESTA may also be required check with the nearest U.S. Embassy or U.S. Customs & Border Protection.

  OFFICIAL PLACES TO CHECK:

  U.S. travel entry requirements including USVI via U.S. Customs & Border Protection / ESTA info ESTA site: esta.cbp.dhs.gov/ (for eligible nationalities).

  TSA REAL ID/travel requirements www.tsa.gov/travel/security-screening/identification via U.S. government sites.

BRITISH VIRGIN ISLANDS (BVI)

• All travelers, including U.S. citizens by air or sea: Passport required to enter the BVI including by private vessel/yacht. Your passport should be valid for the duration of your stay (and many authorities recommend at least 6 months validity).
• Visa: Many nationalities (including U.S., Canada, most EU countries) do not need a Visa for short tourist stays (often up to 30 days). Citizens of some countries do require a Visa this depends on your nationality.

  Official places to check:

  • British Virgin Islands Government – Immigration/Travel Documents: bvi.gov.vg/ check the “Travel Documents” and “Visa requirements” pages for your nationality’s rules.
  • U.S. State Department Travel Info page for the British Virgin Islands travel.state.gov/content/travel/en/international-travel/International-Travel-Country-Information-Pages/BritishVirginIslands.html
  • BVI Visa application info (for those who do require one): bvi.gov.vg/services/application-virgin-islands-visa.

If you don’t have a passport and need one to visit the BVI or other international destinations:

U.S. Department of State – Passport Portal:travel.state.gov/content/travel/en/passports.html this is the official site where you learn how to apply or renew a U.S. passport.

TYPICAL APPLICATION STEPS

• 1. Fill out Form DS-11 (first-time passport) available on travel.state.gov.
• 2. Provide proof of U.S. citizenship (e.g., birth certificate) and a photo ID.
• 3. Submit at a passport acceptance facility e.g., post office, courthouse, or passport agency.
• 4. Pay applicable fees and wait for processing.

Choosing the right type and size of boat for your yacht charter in the U.S. Virgin Islands and the British Virgin Islands depends on your group size, comfort preferences, and how you plan to spend your time on the water. For couples or small families, a 40–45 foot catamaran often provides the perfect balance of space and manageability, while larger groups may be more comfortable on a 50–70 foot catamaran with multiple private cabins and generous lounge areas. Catamarans are especially popular in the calm Caribbean waters because they offer stability, shallow draft for easy access to secluded bays, and expansive deck space. Motor Yachts provide an elevated experience and come in a variety of sizes. You’ll also want to factor in storage, water capacity, air conditioning, and onboard amenities to ensure everyone has enough personal space and comfort for a relaxed and enjoyable island-hopping experience.

DETERMINE THE NUMBER OF STATEROOMS NEEDED

When determining the number of staterooms you’ll need for a yacht charter, start by considering how many couples, singles, and children are in your group and how much privacy each guest expects. Most charter yachts offer private queen cabins with en-suite bathrooms, but layouts vary, with some boats featuring bunk rooms or smaller cabins better suited for kids or solo travelers. If you’re booking a crewed charter, remember that the captain and chef typically occupy their own separate quarters, which may reduce guest cabin availability on certain yachts. It’s also wise to think beyond just sleeping space ample storage, headroom, and personal space can make a big difference in comfort during a week onboard. Choosing the right cabin configuration ensures everyone has a relaxing, private retreat while still enjoying the shared social spaces of your Caribbean sailing adventure.

VIEW YACHTS WHICH PROVIDE FOR YOUR NEEDS

Once you’ve decided how many staterooms you need and whether you want to cruise the U.S. Virgin Islands or the British Virgin Islands, the next step is to narrow down the yachts that match those criteria and are actually available for your dates. Start by filtering your options by size and layout look for yachts with the number of cabins you require, plus comfortable common areas and outdoor spaces that suit your group size and style of cruising.

CHECK AVAILABILITY

Then check availability for your intended charter period, since popular yachts book up early, especially in peak season. Compare a few that fit both your stateroom needs and your region choice, and look at their amenities (like water toys, air conditioning, crew complement) and charter history/reviews to make sure the experience aligns with what you want. By focusing on both your must-haves and what’s free for your dates, you can shortlist the yachts that will give you the best sailing vacation in the islands.

WHAT IS INCLUDED IN THE RATE?

Our rates are all-inclusive unless otherwise specified on the brochures. This includes the use of all toys and amenities, a crew, taxes, cruising permits, licenses, standard onboard supplies, and food and beverage as specified in the charter agreement and on our menus are all included in our rates.

WHAT IS NOT INCLUDED IN THE RATE?

Airline Flights. Any onshore meals or excursions. Tip is in addition to the rate with 15% – 20% is customary. Ground transportation to and from the marina (Taxi services).

DO YOU OFFER LESS THAN 7 NIGHT CHARTERS?

The majority of our charters go out for 7 nights/8 days to maximize the experience, but if you have timing or pricing restrictions we can offer you a 6 or 5 night charter. Feel free to inquire with us and we will do our best!

CAN WE BOOK MORE THAN 7 NIGHT CHARTERS?

Absolutely! 10 and even 14-night charters are common!

WHAT TIME CAN WE EXPECT TO GET ON AND OFF THE BOAT?

Charters are typically 7 nights (8 days), noon boarding to noon disembarkation. Please enquire if you need other arrangements and we will do our best to adhere to your travel schedule. While a 7 night charter provides an excellent experience, if you have the flexibility in your budget, we highly recommend considering a 10 night charter for an even more luxurious and immersive experience. This extended duration allows you to slow down the pace a bit and spend more time in each anchorage, enhancing the overall quality of your voyage. A 10 night charter is the ultimate choice for Guests seeking a little extra in their luxury experience!

CHOOSE YOUR YACHT AND DATES:

• Decide how many staterooms/cabins you need, what type of yacht you want (catamaran or motor yacht), and whether you’re chartering in the USVI, BVI, or both.
• Check availability for your travel dates peak season (December – April) books many yachts a year in advance, so booking early is highly recommended.

HOW FAR SHOULD I BOOK IN ADVANCE?

• 1 YEAR: Christmas & New Year’s Yacht Charters
• 9 MONTHS: December through April is considered high season and books up quickly.
• 6 MONTHS: May through November is considered low season. Sometimes you have better availability and potential savings due to lower rates during low season.

REQUEST A QUOTE & PLACE A HOLD

• Contact us by email stthomasyachtcharters@gmail.com, phone (340) 474-1022, or online form with your preferred yachts and dates.
• Once your charter dates, yacht and cruising area are determined, a working hold is placed, so you can reserve flights and finalize the last details with your group. The hold is valid for up to two weeks. This time frame allows you to execute the charter agreement and transfer the charter deposit into escrow.
• This will give you an opportunity to purchase airfare into the USVI at the Cyril E. King Airport (STT) on St. Thomas with fewer connections and/or direct flights. If you are flying into BVI at the Terrance B. Lettsome International Airport (EIS) located on Beef Island, check for direct flights on American Airlines from Miami. You can also opt to fly into San Juan, Puerto Rico (SJU) and take a smaller, regional carrier into the USVI or BVI.​

CHARTER AGREEMENT & DEPOSIT

1. The Charter Yacht Brokers Association (CYBA) Inclusive Charter Agreement, detailing all charter terms, is electronically drafted, and signed by all parties. Upon signing the agreement, a 50% charter fee deposit is due, to be held in the charter escrow account. 25% due at contract signing (50% if charter is within 6 months) 25% due 6 months before departure. Final 50% due 30 days prior to departure. These funds are managed according to the charter agreement terms.

2. At 45 days prior to the charter, guest preference sheets will be sent to you, the Primary Guest, for completion. We prefer one Guest Preference Sheet for the whole group. This information is critical for the crew so we can best serve all guests according to their individual needs or preferences.

3. 45 days before the charter, the remaining 50% balance is due into the charter escrow account.

4. Once final funds and preference sheet are received, a welcome letter will be sent to you, the Primary Guests from the crew. Also at this time, the crew will set up a Pre-Charter phone (or Zoom) call with you, the Primary Guest to discuss the itinerary, menu, and address any pending changes or unaddressed needs or preferences, as well as emergency contacts, travel insurance, and provisioning services (if needed).

5. In the week leading up to the charter, the Crew will reconfirm all details and coordinate ground transportation from the airport to the marina (not included in the charter rate).

6. On the day of the charter, the Crew remains in constant contact to facilitate the arrival of all guests and provide a warm welcome aboard!

PAYMENT OPTIONS:

The Charterer may elect to fulfill their payment obligations via one of the following methods:

ACH Payment: This is the recommended method due to its expediency and simplicity. The Charterer may initiate this payment by clicking the “PAY NOW” button on the invoice provided via Quickbooks, enabling payment via ACH from the Charterer’s bank account. (1% non-refundable processing fee)

Bank wire transfer: Please let your charter broker know, and they will share our bank details. Any transfer fees from your bank will be at your own expense.

Check: Payment by check should be made payable to “Saint John Boat Charters LLC” and sent via Priority Mail with a tracking number.

Credit Card (no AMEX): Payments made via credit card will incur an additional non-refundable processing fee of 3% of the transaction amount, which will be added to the Charterer’s invoice to cover the processing costs incurred by the Company’s credit card processor. American Express not accepted.

Here’s how cancellation policies typically work for bookings made by a Yacht Broker using a contract through the Charter Yacht Brokers Association (CYBA) in the U.S. Virgin Islands (USVI) keeping in mind that the exact terms can vary by vessel, season, and specific contract you sign. Please review the cancellation policy thoroughly on your charter agreement.

CANCELLATION POLICY

When you book a crewed charter via a Yacht Broker / Paradise Yacht Clearing platform, the cancellation terms are generally based on industry-standard clearinghouse terms and follow guidelines similar to those established by the Charter Yacht Brokers Association (CYBA). Under these terms:

• If you cancel before the charter period begins: you must submit the cancellation in writing to your broker.
• The owner may retain the deposit and any amounts already paid.
• If the owner rebooks the yacht for all or part of the cancelled period, you may receive a refund proportionate to what the owner actually receives from the new booking, less a standard percentage (often about 20%) to cover administrative costs, broker fees, and any expenses already incurred.
• If the yacht cannot be rebooked at all, no refund is typically issued.
• If you cancel after funds have cleared and the charter is confirmed, cancellation penalties usually apply immediately meaning funds are likely retained unless the yacht is re-chartered.

This approach is common among clearinghouses in the USVI/BVI; it protects owners from losing out if a confirmed charter is cancelled but also allows partial refunds if the dates can be resold, which isn’t guaranteed.

PRACTICALLY SPEAKING:

• Deposits and payments become non-refundable once they’ve been received and the charter is confirmed.
• Rebooking refunds (if the owner fills the charter dates after your cancellation) are paid after the new charter completes, and the refund is equal only to the net revenue from that new booking after deducting a standard administrative percentage.
• Most companies will encourage trip cancellation or travel insurance to protect you against unexpected events that force a cancellation, since the charter contract itself rarely offers full refunds on its own.

Because these are serving as general rules, you must read the exact cancellation clause in your own charter agreement before signing that contract governs your specific refund rights. If you’d like help understanding a specific cancellation clause you’ve been given, feel free to share it!

The Charter Yacht Brokers Association (CYBA) Standard Crewed Charter Agreement has fairly typical cancellation provisions that protect both the charterer (guest) and the owner and these are often built into Caribbean crewed charters (including USVI/BVI agreements) unless modified in the specific contract you sign.

UNDER CYBA CANCELLATION TERMS:

• Cancellation by the Charterer (guest): If you cancel before the charter begins, the owner may retain amounts already paid. If the owner rebooks the yacht for all or part of your charter period, you’re generally entitled to a refund equal to the net proceeds of the new booking, after deducting a standard cancellation fee (often around 20% of the charter fee to cover broker commission, stakeholder fees, and administrative costs) and any expenses incurred by the owner due to your cancellation. If rebooking is not possible, no refund is typically made. Cancellations must be made in writing through your broker to be effective.
• Cancellation by the Owner: If the owner cancels the charter for reasons other than force majeure (i.e., unexpected events like hurricanes), the owner must refund all payments made by the charterer and pay the brokerage commission.

These terms mean that, unlike many consumer vacation contracts with fixed refund schedules, a CYBA charter doesn’t guarantee a full refund if you cancel instead, you’re eligible for a refund only if the yacht can be re-chartered for the same dates, and even then, the refund is net of commissions and costs. Because of this, brokers strongly recommend that charterers also purchase trip cancellation insurance to protect against unforeseen events that might otherwise leave you out of pocket.

Always read the exact cancellation clauses in your specific CYBA contract before signing, as sometimes special conditions or negotiated terms can adjust these standard provisions.

Once you’ve booked your yacht charter, especially in places like the USVI or BVI, you can expect the following regarding itinerary and meals:

ITINERARY

You will have a conversation with the Captain about your desired itinerary. They will craft a personalized plan based on your preferences (e.g., sightseeing, secluded beaches, water activities, island hopping). Expect a personalized itinerary, flexible meal plans (with a chef onboard), and well-catered meals based on your preferences.

1. FLEXIBILE SAILING PLAN:

• Most charters are flexible you can adjust your plans depending on weather conditions, how you feel that day, or new places you discover during your trip. That said, your captain or crew will ensure that your destinations are safe and enjoyable.
• If you want to stay longer in one place or skip a stop, most itineraries are fluid. The key is communication with your crew. Keep in mind that certain areas may require advance reservations for popular anchorages, especially in the high season.

2. POPULAR ITINERARY IDEAS:

• In the BVI, popular stops might include The Baths on Virgin Gorda, Tortola, Norman Island, Cooper Island, or Jost Van Dyke.
• In the USVI, you might visit St. John National Park, Waterlemon Cay for snorkeling, Lovango Cay, Water Island and so many more. Most itineraries will include a combination of beach stops, snorkeling, and tropical exploration.

MEAL PLANNING

1. Pre-Charter Menu Planning: If you’ve chosen a crewed yacht with a chef onboard, you’ll be given sample menu ideas, as well as a form to provide dietary preferences, restrictions, and meal likes/dislikes before the trip. This allows the chef to plan and shop for meals, including snacks, drinks, and any special requests.

Gourmet Meals Onboard: A professional chef will prepare your meals daily, often based on local, fresh ingredients. Expect meals like tropical seafood, grilled meats, and Caribbean-inspired dishes. Meal times will usually be flexible around your schedule, but common meal timings are:

• Breakfast: Typically light and healthy (e.g., tropical fruits, pastries, eggs).
• Lunch: A relaxed, lighter meal, perhaps salads, sandwiches, or local dishes.
• Dinner: A more elaborate, multi-course affair, often with a fresh seafood option.

3. Beverages and Snacks:

• On crewed charters, drinks (alcoholic and non-alcoholic) are often included, though you may need to specify preferences. Stock up on favorite spirits, wines, and mixers before departure.
• Snacks like fresh fruit, nuts, or chips are usually available throughout the day, especially if you’re doing water activities.

4. Self-Catering (Captain Only): It is your responsibility to prepare and cook your meals. You can either:

• Provision before departure, either by pre-ordering or shopping locally. (See Our Provisioning Section)
• Eat ashore at restaurants or beach bars. Many popular islands in the BVI and USVI have excellent dining options, and the crew will usually recommend the best places to visit.

Special Celebrations or Requests:

If you’re celebrating a birthday, anniversary, or other special occasion, inform the charter company in advance. Many chefs will organize a special meal or cake for celebrations.

CHECK IN & BRIEFING

Arrival/check-in generally takes place the day your charter begins (most start around Noon). You group will receive a boat briefing on systems and safety before departure. If your charter crosses from the USVI into the BVI, you must clear immigration/customs which will be handled by your Yacht Charter. Note that recent regulations limit cross-region charters that begin in the USVI sailing into the BVI without special arrangements.

CAN I SLEEP ABOARD THE CHARTER THE NIGHT BEFORE?

For a price per person and arrangements made ahead of time, you can board your Yacht the night before your charter starts. Please coordinate with our Yacht Broker if this is something you are interested in. We highly recommend taking advantage of this option.

TRAVEL INSURANCE

For yacht charter trips in the USVI and BVI, it’s essential to have both trip protection and medical travel insurance to cover any unexpected situations. Here are three main travel insurance companies that offer comprehensive coverage for yacht charters, including trip protection and medical insurance:

1. Travel Guard (AIG)

• Coverage: Offers a range of policies specifically for yacht charters, including trip cancellation, trip interruption, medical emergencies, evacuation, lost luggage, and weather-related cancellations.
• Key Features: Includes 24/7 emergency assistance and medical evacuation coverage, which is particularly important for chartering in remote locations.
• Contact Information:
  • Website: www.travelguard.com
  • Phone: +1-800-826-1300 (USA)
  • Email: Contact Form

2. CSA Travel Protection (Aon)

• Coverage: Provides customizable policies that include trip cancellation, trip interruption, medical expenses, evacuation coverage, and yacht-specific coverage. Their policies are designed to cover not just travel delays but also health emergencies while abroad.
• Key Features: CSA is known for its flexibility, and you can choose the level of coverage that fits your needs, from basic to comprehensive coverage, including medical evacuation.
• Contact Information:
  • Website: www.csatravelprotection.com
  • Phone: +1-800-348-9505 (USA)
  • Email: info@csatravelprotection.com

3. InsureMyTrip

• Coverage: InsureMyTrip is a travel insurance marketplace that offers policies from several insurers, including trip cancellation, trip interruption, medical travel insurance, and evacuation coverage for yacht charters. They also offer coverage for yacht-related issues like weather delays and damage.
• Key Features: You can compare different travel insurance policies from multiple providers to find the one that offers the best coverage for your specific yacht charter trip.
• Contact Information:
  • Website: www.insuremytrip.com
  • Phone: +1-800-487-4722 (USA)
  • Email: via contact form

IMPORTANT COVERAGE TO LOOK FOR:

• Trip Protection: Covers cancellation or interruption due to illness, weather, or other unforeseen events.
• Medical Travel Insurance: Includes emergency medical coverage, repatriation, and medical evacuation critical for trips where you may be far from local healthcare.
• Evacuation: Specifically for yacht charters, make sure the policy covers emergency evacuation, especially from remote areas in the USVI or BVI.
• Weather-Related Cancellations: Essential in the Caribbean where storms and hurricanes can impact travel plans.

ADDITIONAL TIPS:

• Pre-Existing Conditions: Make sure you check if your policy covers any pre-existing medical conditions, as this is often a key exclusion in basic travel insurance policies.
• Hurricane Season: If you’re traveling during hurricane season (June – November), ensure the policy offers storm-related coverage and understand its terms.

What is the Currency in the USVI and BVI?

The currency is US dollars. You will find most of the bars and restaurants will accept credit cards and traveler’s checks. Due to the high bank charges, most establishments will charge a 3%+ fee on all card transactions. Always have some cash with you to pay for extras like trash haul-off, ice, or to use in some of the smaller bars and restaurants which may be cash only.

ST. THOMAS (USVI) AIRPORT INFORMATION

The Cyril E. King Airport (STT) is served by most major airlines, offering numerous connections and/or direct flights

• Direct Flight Option: Check for direct flights on American Airlines from Miami.
• Connecting Option: You can also fly into San Juan, Puerto Rico (SJU) and take a smaller, regional carrier into the BVI.

After you land in the USVI, collect luggage, and head to the taxi stand outside the baggage area for a public shared taxi, or contact a private taxi company from the list below. Best to arrange a private taxi before arrival.

HOW TO ARRANGE A PRIVATE TAXI:

• 1. Call in Advance: It’s best to call ahead to arrange a private taxi for airport transfers, marina trips, or custom tours.
• 2. Request a Quote: Always confirm the cost of the trip before the ride to avoid any surprises.
• 3. Provide Details: Make sure to give your flight arrival time, the marina or destination, and any special requests like a child seat or extra stops.
• 4. Confirm Payment Method: Double-check if they accept credit cards or if cash (USD) is preferred.

PRIVATE ST. THOMAS TAXI COMPANIES:

Islanders Taxi Service: (340) 344-4372, islanderstaxiservices@gmail.com, islanderstaxiservice.com

St. Thomas Taxi Service: (340) 777-7777 or (340) 513-0017 (Direct for Private Trips); info@stthomastaxiservice.com, stthomastaxiservice.com

V.I. Taxi Association: A well-established association of licensed drivers offering private rides, including island tours, yacht transport, and airport transfers. (340) 774-4488, info@vitaxiassociation.com, vitaxiassociation.com

Aloha Taxi: (340) 690-3941, aloah@aloha-taxi.com, aloha-taxi.com

East End Taxi: If you need to provision or need private taxi in Red Hook area (340) 775-6974

One Love Taxi: (340) 513-9135, onelovetaxi@gmail.com

TORTOLA (BVI) AIRPORT INFORMATION

The Terrance B. Lettsome International Airport (EIS) on Beef Island is the main gateway.

• Direct Flight Option: Check for direct flights on American Airlines from Miami.
• Connecting Option: You can also fly into San Juan, Puerto Rico (SJU) and take a smaller, regional carrier into the BVI.

After you land in the BVI, collect luggage, and clear BVI Customs and Immigration. A passport is required for entry. (Remember: A passport is required for entry into the BVI). Take a land taxi from the airport taxi stand on Beef Island. The airport is connected to Tortola by a short bridge. Instruct your taxi driver to take you to Village Cay or Nanny Cay Marina.

TAXI A TAXI TO MARINA:

Exit the Airport: Once you land and clear customs/immigration, you’ll exit the airport terminal.

Head to the Taxi Stand:

1. Right outside the terminal, you’ll find a taxi stand where taxis are readily available. There are typically local taxis waiting for arriving passengers.

2. Taxi drivers are familiar with all the main resorts, marinas, and hotels on the island, including Nanny Cay, so you can just ask for a ride there.

Tell the Driver Your Destination:

1. Let the driver know you are going to Nanny Cay or Village Cay Marina, located on Tortola.

2. The ride is about 15 to 20 minutes, depending on traffic and road conditions, as the distance is roughly 6 to 8 miles.

Taxi Fare:

1. The fare from Beef Island Airport to Nanny Cay or Village Cay Marina is generally fixed but can vary depending on the taxi service and the number of passengers.

1. Expect to pay around $20 to $30 USD per taxi, although prices can fluctuate. Best idea is to confirm your fare before departure.

Payment: Most taxis accept cash USD, so have your payment ready. It’s always good to confirm the fare before starting the ride to avoid surprises.

PRIVATE TAXI SERVICES ON TORTOLA:

For private taxi services upon your arrival in the British Virgin Islands (BVI), there are a number of reliable taxi companies that can provide a smooth and comfortable journey from Beef Island Airport (Tortola) to your destination, whether it’s a marina, resort, or another location.

BVI Taxi Association: +1 284-495-4357, info@bvita.org, bvita.org

BVI Airport Transfers: +1 284-346-6433, airporttransfers@bvi.org, bvi.org/airport-transfers

Tortola Taxi Service: +1 284-494-5027, +1 284-346-6580 (cell), tortolataxiservice@gmail.com, tortolataxiservice.com

1. Pre-book: It’s always a good idea to pre-arrange your taxi by calling or emailing the company in advance. This is especially helpful if you’re arriving during peak hours or have a tight schedule.

2. Confirm the Destination: Be sure to confirm your destination (whether it’s a marina like Village Cay or Nanny Cay, or a hotel/resort), so they know exactly where you’re headed.

3. Payment Method: Confirm payment details in advance, whether it will be paid by credit card, cash, or through a voucher (if available). The cost of a private taxi from Beef Island Airport to popular marinas like Village Cay or Nanny Cay generally ranges from $20 to $40 USD, depending on your specific destination and the number of passengers. Always confirm the price with the driver beforehand to avoid surprises.

4. Arrival Details: Provide your flight number and expected arrival time so the driver can be on time and ready for pickup.

​​​TORTOLA (BVI) ARRIVAL BY WATER TAXI/FERRY INFORMATION

ONLINE AND ON-SITE PROCESS:

1. Before Departure (USVI):

• Clear U.S. Customs (either at a ferry terminal or with a private vessel).
• For private vessels, use CBP Roam or SVRS for pre-arrival clearance.

2. Before Arrival (BVI):

• Submit BVI Travel Authorization (if applicable) via the BVI online portal.

3. Upon Arrival in BVI:

• Clear BVI Immigration (present passport and fill out arrival form).
• Submit Customs Declaration and go through baggage inspection (if necessary).

4. After Clearing Immigration & Customs:

• Proceed to your destination (yacht charter base, resort, etc.).

FERRY SERVICE BETWEEN THE USVI AND BVI

Road Town Fast Ferry

Son Ferry

Smith’s Ferry Service (SFS)

​PRIVATE WATER TAXI SERVICE FROM THE USVI TO THE BVI

The Last Mile Water Taxi in the USVI – They will provide land taxi service to the water taxi at Crown Bay Marina and take you to the BVI or St. John, USVI. They will process all BVI Customs Paperwork. After clearing into the BVI, they will take you to your Marina of choice.

Island Time Water Taxi in the BVI – Seamless transfer from the USVI to BVI and back. Upon your arrival at the St Thomas airport, your pre-arranged land taxi will pick you up once you have collected your checked bags. The drive from the airport is roughly 30 minutes to American Yacht Harbor in Red Hook where your boat and captain will be waiting.

ARRIVAL IN ROAD TOWN OR WEST END (SOPER’S HOLE), TORTOLA: After arrival at the dock, you will clear Customs and Immigration. Afterwards, you will take a taxi to Nanny Cay or Village Cay Marina.

When traveling from the U.S. Virgin Islands (USVI) to the British Virgin Islands (BVI) by ferry or private taxi (water taxi or private boat), you will need to follow certain customs and immigration procedures. The BVI has streamlined the process for ferry and private taxi arrivals, but it still involves some key steps for clearing customs and immigration upon entry.

Online Customs and Immigration Procedure for Ferry or Private Taxi from USVI to BVI:

Customs and Immigration in the U.S. Virgin Islands (USVI)

Before departing from the USVI, U.S. Customs and Border Protection (CBP) requires travelers to clear U.S. exit procedures. Here’s how it works:

Clearance for Ferry and Water Taxi Travel:

• If you’re traveling on a ferry or private taxi (water taxi), you will need to clear U.S. Customs before departure.
• Private boat owners or captains of yachts usually need to submit an electronic customs declaration via CBP Roam or Small Vessel Reporting System (SVRS).
• Ferry companies generally handle the customs paperwork on behalf of passengers, and you won’t need to fill out a declaration form yourself.
• U.S. Citizens typically only need to provide proof of citizenship (e.g., a U.S. passport or passport card) for departure.

Once you’ve cleared U.S. customs, you’ll board your ferry or private taxi to head to the BVI.

Customs and Immigration Upon Arrival in the BVI

When you arrive at your port of entry in the BVI, you’ll need to complete BVI Customs and Immigration procedures. Here’s the breakdown of the steps for arriving by ferry or private taxi:

a. Online Pre-Arrival Travel Authorization for the BVI (Optional)

The BVI Government has implemented an online entry system for travelers arriving in the BVI. Depending on your travel circumstances, you may need to submit an online Travel Authorization form before you arrive in the BVI, especially if you are traveling by ferry or private boat.

BVI Travel Authorization is generally required for all non-residents to enter the territory.

You can submit the BVI Travel Authorization online before your travel.

• Link to BVI Travel Authorization Portal: BVI Travel Authorization Portal
• You’ll need to provide your passport details, proof of onward travel, and COVID-19-related health forms (if applicable).

For those arriving from the USVI, the process is generally straightforward. However, check for current regulations, as COVID-19-related protocols may still apply.

b. Immigration Check-In at the BVI Port of Entry

When you arrive at the BVI port of entry (such as Road Town or Trellis Bay), you will need to clear Immigration.

Required Documents:

• Valid Passport (U.S. citizens can use a U.S. passport or passport card; other nationalities need a passport and may need a visa).
• Completed Arrival Form: This can be submitted in paper form upon arrival if you didn’t complete it online in advance.

Immigration Process:

• Present your passport and any other required documentation.
• Answer basic questions about your stay in the BVI (e.g., length of stay, where you’ll be staying, etc.).
• Some ferries may have immigration officers on board or at the terminal to process your entry.

c. BVI Customs Declaration

Upon entry into the BVI, you will also need to declare any goods you’re bringing into the country. This is required for both ferry passengers and private water taxi arrivals.

What You Need to Declare:

• If you have any items that require declaration (e.g., large sums of cash, goods for sale, certain agricultural products), you’ll need to complete a customs declaration form.
• Your luggage may also be subject to inspection.

Baggage Inspection:

• While not always the case, customs officers may perform random inspections of luggage or personal items.

Important Notes for Travelers Arriving by Ferry or Private Taxi:

Ferry Services:

• Many of the ferry services between the USVI and the BVI (e.g., Ferry from St. Thomas to Tortola) have immigration officers on board or available at the dock to process entry as you disembark. The ferry companies typically handle the paperwork and coordinate with immigration, so you only need to provide your passport and answer basic questions.

Private Water Taxi or Boat:

• If you’re arriving by private water taxi, the captain or operator of the boat will usually have to submit the electronic arrival information ahead of time. This can be done via the BVI Customs & Immigration’s online system or through their Small Vessel Reporting System (SVRS).
• Private boaters (e.g., for yacht charters or private yacht owners) can often use the CBP ROAM app for electronic clearance when entering BVI waters.

Payment of BVI Customs Fees

• Fees: Customs fees, including entry and processing fees, may apply. It’s a good idea to check with your ferry or taxi service beforehand to see if they cover these fees, or if you’ll need to pay them upon arrival.

After Clearance

Once you’ve cleared immigration and customs, you can proceed to your destination, whether it’s a yacht charter or a hotel in the BVI.

When you’re on a yacht charter in the U.S. Virgin Islands (USVI) or British Virgin Islands (BVI), the water toys available for fun on the water can vary a lot depending on the type and size of the yacht you book, and how much you’re willing to add as optional extras. Listed below are often included in your rate:

Water Toys included or iffered on Yacht Charters:

• Snorkeling Gear: masks, snorkels, fins; perfect for exploring vibrant reefs right off the boat.
• Stand-Up Paddleboards (SUPs): great for calm mornings paddling around bays or checking out shallow coves.
• Kayaks (Single & Tandem): for peaceful exploring or paddling from anchorage to shore.
• Inflatables & Floating Mats: fun and relaxing for sunbathing or swimming around the yacht.

Enhanced Toys on Larger or Luxury Yachts:

On bigger crewed yachts (especially luxury vessels), you’ll often find extra toys that turn the sea into a playground:

• Sea Scooters / Underwater DPVs: motorized devices that let you glide effortlessly underwater.
• Towable Inflatables tubes and loungers pulled behind the tender for laughs and thrills.
• Water Slides or Floating Parks: on some large motor yachts and catamarans for big-fun moments.
• Wakeboards & Water Skis: some yachts include tow sports that the tender can pull.

Things You’ll Rarely Find Directly on a Charter:

Certain motorized water toys are generally not allowed or uncommon in the USVI/BVI due to safety and local regulations:

• Jet Skis or Wave Runners: in the BVI, jet skis aren’t permitted and can be confiscated; in the USVI their use is very restricted.

If you want these, you’d usually have to book them ashore through a local rental provider rather than as part of your charter.

Things to Consider:

• Ask ahead of time what toys are included or can be added some need to be reserved before your charter begins.
• Consider your group’s interests (relaxation vs. adrenaline) when choosing optional rentals.
• Bring any personal gear you prefer (e.g., favorite masks/snorkels) as quality can vary.

In both the U.S. Virgin Islands (USVI) and the British Virgin Islands (BVI), scuba diving access on a yacht charter depends largely on the type of yacht and crew you book.

Some luxury crewed yachts offer “dive-inclusive” packages where the captain or crew member is a certified dive instructor and the yacht carries tanks and a compressor onboard. In these cases, a limited number of guided dives per week may be included in the charter rate, with additional dives available for a fee. However, not all crewed yachts are licensed for diving, so this must be confirmed before booking.

In short, snorkeling gear is standard on almost every charter, but scuba diving almost always requires advance planning either by booking a dive-certified yacht or arranging excursions with a reputable local dive company in the USVI or BVI. If diving is a priority for your group, it’s important to mention that early so the right yacht (and permits) can be secured.

Fishing can absolutely be part of your yacht charter experience in the USVI and BVI but what’s available depends on the type of charter and local regulations.

On many crewed charters, light tackle fishing gear is often included onboard for casual trolling between anchorages. It’s common to catch species like mahi-mahi, tuna, wahoo, or barracuda while underway. Some yachts also help arrange dedicated deep-sea or sportfishing excursions with local captains if you’re looking for a more serious offshore experience. On licensed fishing charters, you are not required to obtain a fishing license.

Licensing is where the islands differ. In the USVI, a recreational fishing license is generally required for anglers age 16 and older, even if you’re fishing from a charter yacht. These are inexpensive and easy to obtain online through the local Department of Planning & Natural Resources (see below). In the BVI, recreational fishing licenses are also required, and in many cases your charter company can help arrange them prior to arrival. Regulations regarding protected species, catch limits, and marine park areas are strictly enforced in both destinations.

It’s also important to note that fishing is prohibited in certain marine reserves and national park zones in both territories. Your captain (on a crewed charter) or charter base (on a bareboat) will brief you on where fishing is allowed. If fishing is a priority for your group, it’s best to mention that at booking so licenses, gear, and guidance can be arranged ahead of time.

OBTAINING A FISHING LICENSE IN THE USVI

If you plan to fish recreationally on your own in the waters of the U.S. Virgin Islands, you do need to obtain a recreational fishing license before you go and you can now do that easily online through the territory’s official system. The recreational license covers fishing from shore, from a private boat, or off a bareboat charter if you’re fishing yourself.

The official portal is called GoOutdoorsUSVI and you can visit it at: www.gooutdoorsusvi.com this is the online system launched by the Virgin Islands Department of Planning and Natural Resources to manage recreational fishing licenses for residents and visitors. Licenses obtained through GoOutdoorsUSVI are designed to support sustainable fishing and ensure compliance with local marine conservation regulations.

1. Visit the GoOutdoorsUSVI website: Create an account if it’s your first time.

2. Choose the recreational fishing license: There are different types depending on how you’ll fish (individual angler, private vessel, etc.).

3. Fill out the application: You’ll provide basic personal information.

4. Purchase the license: Fees vary depending on the type of license you select; visitors usually get a shorter valid period than residents.

5. Print or save your license: Once issued, keep a copy (digital or printed) with you while fishing.

In the USVI, most major U.S. carriers (like AT&T, Verizon, and T-Mobile) treat the territory as domestic coverage, so you typically won’t incur international roaming charges. Signal strength is generally good around populated areas such as St. Thomas and St. John, but it can weaken in remote anchorages or behind hills. In the BVI, however, you are in a separate country, and roaming charges may apply unless your plan includes international coverage. Many guests either add an international day pass through their provider before departure or purchase a local BVI SIM card if their phone is unlocked.

As for Wi-Fi onboard, all yacht charters come equipped with Wi-Fi, and some have Starlink. There may be dead zones depending on your location. Many beach bars and marinas throughout both island groups offer free guest Wi-Fi when you’re ashore, though speeds can vary. If staying connected is important for work or family, consider bringing a portable international hotspot or confirming your yacht’s data capacity ahead of time.

We recommend traveling light for maximum enjoyment. Opt for a soft-sided duffel bag instead of cumbersome hard luggage, as it’s easier to stow and will ensure a more comfortable experience. Below is a sample packing list to assist you:

• Four to five shirts
• Four to five shorts or dresses
• Three or four swimsuits
• Beach cover-ups – the Caribbean sun can be deceptive. Cover-ups and long sleeved rashguards.
• Island Dress: A few outfits for enjoying the evening. Sundresses are most popular for women and a collared shirt for men.
• Two pairs of shoes: a pair of flip flops and, either a pair of hiking shoes, tennis shoes, or water shoes (whatever you prefer to walk in if you are planning on doing some of the beautiful hikes ashore). Remember you will be spending most of your vacation barefoot 🙂
• Phone or camera and charger (we have travel adapters on board if needed)
• Hat and sunglasses
• Seasickness remedies, if anyone in your party is prone to this ailment
• Cash for purchasing souvenirs, cocktails on shore, etc. We will most likely not be passing any ATMs once we are on charter.
• Passports
• Personal cosmetic and toiletry items
• An easy-going, fun, and adventurous attitude! 🙂

• -Snorkel gear – we have fins, masks and snorkels on board. We recommend that you bring your own mask and snorkel if you have them, as this tends to be the best fitting gear.
• -Spray-on, Coppertone, self-tanning or bronzing sunscreens are not allowed on board because they can discolor the deck and create slippery conditions. We strictly forbid these products to keep you safe and to prevent damage to our vessels. REEF-SAFE SUNSCREEN ONLY.
• -Bath & Beach Towels – we provide both for each guest. We will supply a fresh set of towels mid-charter.
• -Soap, shampoo & conditioner are provided in each shower. Some guests prefer to bring their own which is totally up to you.

Whatever you decide to pack, be sure to bring along all of the items that are going to make sure you are comfortable.

What Happens If Weather Becomes an Issue?

It is extremely rare for a charter to be significantly affected by weather. However, if you plan to charter during storm season, we highly recommend protecting your investment with travel insurance.

VIYC is not responsible for any costs incurred due to weather, including:

• Loss of charter or charter days
• Procuring alternate accommodations
• Rescheduled flight fees

Always be prepared by protecting your investment with Travel Protection Insurance Coverage.

What Happens in the Case of Mechanical Issues?

Keep in mind that we have a very capable maintenance team that takes extremely good care of our yachts. If you are having issues while on the water, the first thing you’ll want to do is to contact us. We can’t help you if we don’t know you are having problems. Most issues can be solved over the phone or through text. We want everything to work properly for you and will make arrangements for someone to come to your yacht if we can’t troubleshoot over the phone.

If the vessel is at any time out of commission for more than 4 hours, during regular business hours, we will credit charterer in the form of credits against future charters or refunds for lost sailing time, providing the charterer notifies VIYC of any problem encountered with the vessel in a timely manner and gives VIYC the opportunity to make necessary repairs. VIYC is not be liable for any lost sailing time, chase boat expenses or labor time if the breakdown or problem was caused by operator error or carelessness on behalf of the charterer or his crew.